Six Signs It’s Time to Update Your HR Software

The old saying “If it ain’t broke, don’t fix it” doesn’t necessarily apply when it comes to HR software. While your existing systems may continue to function (i.e. “It ain’t broke), they could also be creating inefficiencies, leaving data vulnerable, and preventing your HR department from truly thriving.

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So, while your system may not be broken, here are six signs that it might be time for updating/upgrading your HR software:

1. Your HR Department is Overwhelmed

Your HR team shouldn’t be bogged down with busy work, whether it’s troubleshooting old software, handling administrative questions, or sorting through paperwork. HR software with self-service features allow employees to submit PTO requests, view payroll, manage benefits, and update personal information, which frees up HR to focus on big-picture tasks.

HR should be considered a strategic partner, not a cost center, for your organization. By recruiting talent, training new employees, managing the performance review process, and helping to develop a strong culture, human resources can take your company to the next level. But the department can’t function effectively in that role if it’s not equipped with the right software.

HR should be considered a strategic partner, not a cost center, for your organization. Click To Tweet

2. Information is Stored Across Multiple Systems

You shouldn’t have to sift through multiple systems to find the data/information you need. Modern HR software puts data at your fingertips—it’s built to integrate with other systems, so there’s no need to manually transfer, export, or import data. And cloud-based solutions make it easy to access important information from any location.

3. You Have Filing Cabinets Full of Paperwork

Human resources naturally deals with a lot of paperwork—contracts, benefit forms, payroll, applications—but that paperwork doesn’t need to be on paper. It’s time to go digital. Send digital documents, retrieve electronic signatures, process and store paperwork on one platform. You can easily search and access these documents at any time while eliminating clutter and saving on paper and printing costs.

HR software is eco-friendly, it’s efficient, and it saves trips to the filing cabinet or copier.

4. You’re Concerned About Compliance and Security

When software developers release new systems and updates, older systems sometimes fail to remain compliant with laws and regulations. Current HR software is also designed with state-of-the-art security measures, while outdated systems can be vulnerable to costly data breaches. HR leaders need to ensure that their organization is in compliance and that all sensitive information is secure.

5. You’ve Noticed Too Many Errors

With all due respect to John Henry, machines are faster than humans. And if you’ve noticed too many instances of human error lately, it’s time to automate. Manual data entry opens the door for error—and consumes valuable hours. HR software allows you to automate administrative tasks and gives your HR department more time in the day to focus on specialized work.

If you’ve noticed too many instances of human error lately, it’s time to automate. Click To Tweet

6. Open Enrollment is a Nightmare

The benefits enrollment process can be a logistical nightmare for HR departments relying on outdated software or paper-based systems. Your HR software should provide self-service features for employees to view, compare, and elect plans during the enrollment period, e-sign documents, and access benefits information throughout the year.

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